Rental Policies & Procedures

The Mission of the Scottish Rite

To improve its members and enhance the communities in which they live by teaching and emulating the Principles of Brotherly Love, Tolerance, Charity and Truth, while actively embracing high social, moral and spiritual values including fellowship, compassion and dedication to God, family and country.

 

The Santa Fe Scottish Rite Temple is a medium-sized venue best suited for weddings and receptions, intimate concerts and theater performances, lectures and presentations, fundraisers, and small graduations and proms. Please be aware that we cannot accommodate political rallies or religious services. Do check our capacity limitations below to be sure your event is within our capacities.

The Scottish Rite reserves the right to review event plans, including décor and entertainment, to ensure they are compatible with building space and capacity, and Scottish Rite values and mission.

RESERVATIONS

Interested parties should read these policies and procedures, then consult the price list and event calendar on the website for available dates. If the desired date is available, contact our Venue Specialist at (505) 982-4414 during Event Business Hours (Tues – Friday, 9:30am – 3:30pm) for further information.

Due to high rental demand, please understand that your requested date cannot be “held” or “penciled in.” If you wish to hold a date, a reservation fee of $500 is required and the date will be held date for 7-days while you make your decision. If you decide to book your event within the hold period, your date will be locked and the deposit will be credited to your rental rate. If we do not hear from you by the end of hold period to either book your event or to release the date, we will release the date and your deposit will be retained.

A 50% deposit of the estimated total costs is required when the Facility Use Contract is signed. The remaining rental fee plus a $1,000 security deposit is due 30 days before the event, and the total amount will be deposited. The security deposit is refundable and may be returned within 25 days after the event closing provided the building is left clean and in a presentable, rentable condition. Renter must also secure a $1,000,000 general liability insurance policy.

Those renting the facility are reminded not to advertise, create or distribute printed materials, nor release information about the event via social or traditional broadcast media until the contract is signed.

FOOD AND ALCOHOL POLICY

Use of the Scottish Rite kitchen is for staging purposes only; all food must be cooked and/or prepared offsite by a licensed and New Mexico food-handling certified caterer. A list of our preferred caterers and vendors is available upon request. We cannot accommodate homemade and/or potluck-style dinners.

The consumption and serving of alcoholic beverages are allowed in the Grand Ballroom and Courtyard  spaces only. A permit is required (issued though New Mexico Alcohol & Gaming, or your caterer can secure it), and alcohol must be served by a NM state licensed and certified bartender. A list of servers and copies their current certifications must be provided to the Scottish Rite Temple 15-days prior to the event.

DECORATIONS

Decorations are permitted with the following exceptions; no glitter, flower petals, confetti, or helium balloons. Decorations may not be attached to floors, walls, ceilings or any part of the building with screws, nails, tape, or other hanging devices. Any open flames, political or “stick-on” decals are prohibited. All decorations must be removed promptly at the conclusion of the event.

DOORS AND EXITS

Public entry during all events presented at the Scottish Rite is through the main entrance located at the front of the building facing Paseo de Peralta, and will be clearly marked for your guests/attendees prior to your event.

For guests/attendees with disabilities, arrangements can be made to allow access through alternative non-public access doors – please let your host know in advance so arrangements can be made.

All other outside access doors that are assigned for use to bring in decorations, catered food, and/or equipment for your event must be closed, and kept closed, once load-in/load-out is completed. Loading and unloading is permitted through designated doors, but vehicles must be moved promptly afterwards.

ANIMALS

Livestock, exotics, and/or pets are not allowed. Only Service Animals, as defined by Title II and Title III of the ADA, means any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability including a physical, sensory, psychiatric, intellectual, or other mental disability, is permitted inside the Santa Fe Scottish Rite Temple.

SET UP, BREAK DOWN, & CLEANUP

Scottish Rite members take great pride in the Temple, and while we certainly want you to have a joyful event and celebration, we ask that you treat our building and spaces with care and respect.

While general event cleaning is included with most rentals, you are still responsible for removing your decorations, rental equipment, and all trash generated during the event, at the close of your event.  If areas are left heavily soiled, additional cleaning costs will be applied.

If you are not working with a wedding or event planner, we require that you designate one person who will be responsible for overseeing your event. This “point person” cannot be a guest or, as in the case of a wedding, involved in or is a part of the ceremony as they will be required to be the first person on scene to begin setup, and the last to leave once breakdown has been completed.  Also, please make arrangements to have adequate assistance with both setup and breakdown of your event.

CAPACITY

Total building capacity, as set by the City of Santa Fe Fire Marshal, shall not exceed 425. Please remember this total must include all those participating, including caterers, A/V and production staff, etc., as well as attendees. Please review the room capacities below to ensure that our spaces will serve your event requirements. We care about the safety of you, your guests, and our building – please do not ask to increase the stated capacities of any space in our building.

Theater Seating:
Total – 331
Lower level – 174
Upper center balcony – 117 (upper balcony use is conditional)
Additional portable seating – (lower level only) 40
Standing Room is not permitted in the Alhambra Theater

Grand Ballroom:
Seated table reception – 200
Standing reception with minimal tables – 300
Fundraiser/Trade Show/Festival/Exhibition – 300

Green Room:
Seated or standing at any given time – 40 people max.
Meeting – 24 people max.

Courtyard:
Seated or Standing – 60 people max.

LENGTH OF RENTAL CONTRACT

The building must be cleared of all guests/attendees by 11:59pm as all rental contracts end at midnight. If your event continues after this time, an additional day will be charged.

MUSIC

As the Scottish Rite Temple is located in a residential area, City and County sound ordinances state that beginning at 10pm, music must be maintained at a level so that it cannot be heard 30-feet beyond the outside walls of the building.

SCOTTISH RITE STEWARDS

Scottish Rite Temple Stewards must be present when facilities are being used by the public. Stewards represent the Scottish Rite Temple and are available to answer questions and help with facility needs. They do not serve as event security, nor do they assist with setup, breakdown, or cleanup of events.