Policies & Procedures

The Santa Fe Scottish Rite Temple is a medium-sized venue best suited for weddings and receptions, intimate concerts and theater performances, lectures and presentations, fundraisers, and small graduations and proms. Please be aware that we cannot accommodate political rallies or religious services. Do check our capacity limitations below to be sure your event is within our capacities.

The Scottish Rite reserves the right to review special event plans, including décor and entertainment, to ensure they are compatible with building space and capacity, and Scottish Rite values and mission.

RESERVATIONS

Interested parties should read these policies and procedures, then consult the price list and event calendar on the website for available dates. If the desired date is available, contact the Event Coordinator at (505) 982-4414 during Event Business Hours (Tues – Friday, 9:30am – 3:30pm) for further information.

Please understand that we can no longer place a hold on a desired date.

The requested date will remain tentative until the Facility Use Contract has been signed and a 50% deposit of estimated total costs has been paid. The remaining rental fee plus a $1,000 security deposit is due 30 days before the event, and the total amount will be deposited. The security deposit is refundable and may be returned within 25 days after the event closing provided the building is left clean and in a presentable, rentable condition. Renter must also secure a $1,000,000 general liability insurance policy.

Those renting the facility are reminded not to advertise, create or distribute printed materials, or release information about the event via social or traditional broadcast media until the contract is signed.

ALCOHOL POLICY

The consumption and serving of alcoholic beverages are allowed in the Grand Ballroom and Courtyard  spaces only. A permit is required (issued though New Mexico Alcohol & Gaming, or your caterer can secure it) and alcohol must be served by a NM state licensed and certified bartender (they must have a current New Mexico server permit). A list of servers and their license numbers must be provided to the Scottish Rite Temple 15 days prior to the event.

DECORATIONS

Decorations are permitted with the following exceptions; no glitter, flower petals, confetti, or helium balloons. Decorations may not be attached to walls, ceilings or any part of the building with screws, nails, tape, or other hanging devices. Any open flames, political or “stick-on” decals, or fog-producing machines are prohibited. All decorations must be removed promptly at the conclusion of the event.

DOORS AND EXITS

Public entry during all events presented at the Scottish Rite is through the main entrance located at the front of the building facing Paseo de Peralta, and will be clearly marked for your guests/attendees prior to your event.

For guests/attendees with disabilities, arrangements can be made to allow access through alternative non-public access doors – please let us know in advance so arrangements can be made.

All other outside access doors that are assigned for use to bring in decorations, catered food, and/or equipment for your event must be closed, and kept closed, once load-in/load-out is completed. Loading and unloading is permitted through designated doors, but vehicles must be moved promptly afterwards.

ANIMALS

Livestock, exotics, and/or pets are not allowed. Only Service Animals, as defined by Title II and Title III of the ADA, means any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability, is permitted inside the Santa Fe Scottish Rite Temple.

SET UP, BREAK DOWN, & CLEANUP

Scottish Rite members take great pride in the Temple, and while we certainly want you to have a joyful event and celebration, we ask that you treat our spaces with care and respect.

Although general event cleaning is included with your rental, you are still responsible for removing your decorations, rental equipment, and all trash generated during the event, and at the close of your event.  If areas are left heavily soiled, additional cleaning costs will be applied.

We also ask that you make arrangements to have adequate assistance with both setup and breakdown of your event.

CAPACITY

Total building capacity, as set by the City of Santa Fe Fire Marshal, shall not exceed 425. Please remember this total must include all those participating, including caterers, A/V and production staff, etc., as well as attendees. Please review the room capacities below to ensure that our spaces will serve your event requirements. We care about the safety of you, your guests, and our building – please do not ask to increase the stated capacities of any space in our building.

• Theater seating:
Total – 331
Lower level – 174
Upper center balcony – 117 (upper balcony use is conditional)
Additional portable seating – (lower level only) 40
Standing Room is not permitted in the Alhambra Theater

• Grand Ballroom:
Seated table reception – 200
Standing reception with minimal tables – 300
Fund-raiser/Trade Show/Festival/Exhibition – 300

• Green Room:
Seated or standing at any given time – 40 people max.
Meeting – 24 people max.

• Courtyard:
Seated or Standing – 60 people max.

LENGTH OF RENTAL CONTRACT

The building must be cleared by 12:00 midnight as all rental contracts end at midnight. If your event continues after this time, an additional day will be charged.

MUSIC

As the Scottish Rite Temple is in a residential area, City and County sound ordinances state that beginning at 10:00pm, music must be lowered and maintained at a level so that it cannot be heard 30-feet beyond the outside walls of the building.

SCOTTISH RITE STEWARDS

Scottish Rite Temple Stewards must be present when facilities are being used. Stewards represent the Scottish Rite Temple and are available to answer questions and help with facility needs, however they do not assist with setup, breakdown, or cleanup of events.